As the world endures COVID-19, business is shifting to the online world in a dramatic way. Even before the virus hit, more organizations were recognizing the benefits of working remotely, and so a shift to video conferencing has begun to make sense in recent years. Zoom remains as a ubiquitous platform for those wishing to connect from the safety of their homes.

Zoom’s popularity is unquestioned. It boasted the top market share among web conferencing technologies in April 2020 at 42.82%, and the daily downloads from January through March were:
January 2020: 56,000
February 2020: 1.7 million
March 2020: 2.13 million

But with that transition to video conferencing comes many questions and potential issues: how do we keep meetings secure? How do we keep them personable so that they maintain the human element we are so used to having when we meet in person? And what’s the best approach as far as purchasing a plan and rolling this out to an organization?

Since the onset of COVID-19 stay-at-home orders in the U.S., we at Bald Guy Studio have been consulting with organizations to educate them and help them successfully implement Zoom to their stakeholders. Here are some topics to consider, along with some tips, as you plan your transition to Zoom meetings.

Security

This was a hot topic ever since COVID-19 brought on the mass migration of organizations, employees, and students to Zoom. And rightfully so — Zoom was initially riddled with vulnerabilities before improving their security features beginning in the spring of 2020, and there was also a learning curve in terms of organizations suddenly having to learn something new and not necessarily knowing what to do to keep their meetings secure.

Fortunately, and as you might expect, Zoom wasn’t about to lose market share and frighten users off with faulty security. Zoom’s AES 256-bit GCM encryption is firmly in place.

Depending on your organization’s needs, you may wish to implement some (or all) of the various security features Zoom offers. One of our favorite ways to secure a meeting is by requiring a password when scheduling your meeting. 

Another way to prevent unwanted guests in your Zoom meetings who might encounter your link in a wayward email for instance is to lock the meeting. Simply click the Security button on the toolbar inside your Zoom meeting application and select “Lock Meeting.” This is a great option if you’re running a meeting with a strict invitation list, or a class or workshop only open to those enrolled or registered. You can also lock the meeting after you’ve determined that everyone who needs to be there is in attendance.

Human connection

We get that it can be hard to replicate in-person meetings on Zoom. Some professors, in fact, have shared that since shifting their courses to Zoom, they are missing out on